Personnel
Procedures
Teaching Assignment Notification:
Always verify the accuracy of your “Staff Assignment” sheet. Keep in
mind that your load limitations are district wide. Teaching at Cypress
impacts how much you can teach at FC.
Change of Address:
Please keep the
Division Office informed of any change of address and phone number changes.
It is also necessary to contact Human Resources at the District Office at
(714) 578-8416 of these changes.
Payroll Forms:
All payroll forms
are processed through the District Office/Human Resources. All forms must
be completed prior to the first day of work.
Paychecks:
All paychecks are
placed in your mailbox the last working day of each month. If you opt for
direct deposit your paycheck stub will be placed in your mailbox.
Absences:
If you must miss a
class, notify the Division Office at the earliest possible time. A sign in
sheet will be posted. You will receive an absence report form in the campus
mail requesting you fill in the information and return to the office. A
record will be kept of all absences and returned absence forms.
It is extremely important you make every possible attempt to call well
before your class meets.
Class Cancellations:
Classes without a minimum enrollment of 60% of class size may be cancelled.
Class Schedule:
Instructors are to
meet their classes at the scheduled time, date, and location. Any change to
time, date, or location must have prior approval.
Late for a Class:
If you are going to be late for class for any reason, please contact the
Division Office as soon as possible.
Conference Request:
Staff Development funds are available on a limited basis for
curriculum-related conferences. Request must be
submitted at least 30 days prior to the date of the conference or
meeting. Submit a conference flier with the request. If
approved, a Travel Requisition will be generated and sent for required
signatures.
On-campus Emergencies:
Campus safety can
be reach by dialing direct (714) 992-7343 or by dialing x27343 from any
campus phone. There are also emergency call boxes located all over campus.
Please give your name, location and the nature of the emergency.
Classroom
Procedures
Keys:
Classroom keys can be obtained through
the Fullerton
College’s "Service Request System" on the Fullerton College Website.
Submit a Service Request at least 24 hours in advance. You are
responsible for picking up keys from the Facilities Department located in
the 3000 Building (the Berkeley Center on the corner of Lemon and Berkeley
north of the main campus). If you have problems accessing the system
or need help with the request, contact the Division Office. In
addition to classrooms, you may want to request a key to the Social Science
Work Room (523-P-1).
Class Meetings:
Classes should
start on time and meet for the full time scheduled. A ten-minute break is
allowed for each hour of class time. Break time may not be skipped for the
purpose of early dismissal.
Course Syllabus:
Instructors shall
prepare a course syllabus for each course to be taught. The syllabus is
your contract with your students. All faculty need to submit one copy of
each course syllabus to the Division Office during the first week of class.
Class Roster and Grading Records:
Obtain your class roster and grading records via WebStar. (See WebStar
Instructions below) It is critical that you
periodically compare your official roster to the actual students attending
class. We frequently have students who continue to attend despite
being dropped for non-payment or other reasons. Any student attending
class who does not appear on your roster needs to be directed to Admissions
and Records.
Text Books and Desk Copies:
A textbook order
form will be sent to you through campus mail. Please fill in required
information and return to the Division Office in a timely manner. In order
to cut down the phone traffic to the bookstore, all communications should go
through the Division Office who will in turn contact the bookstore liaison.
Faculty must order
their own textbooks desk copies by calling the publisher or representative
directly. The Division Office has a list of the major publishers and their
telephone numbers.
Final Examinations:
College policy
requires a final examination in all classes. Final Examination Schedules
are listed in the back of the class schedule. They will be sent out again
prior to the end of the semester. Please adhere to the final exam schedule
and if possible note the date and time of the final examination in your
syllabus.
Make-up Examinations:
It is the
instructor’s responsibility to arrange a place, day and time for Make-up
exams.
Auditing:
Auditing of
designated, approved college courses is permitted under very specific
conditions. Students may audit a class only if they are ineligible to take
the class for credit. Once the request has been made, student will not be
permitted to change from an audit to a credit status. Audit petitions and
procedures are available in the Admissions and Records Office. Please
discuss this option with the Division Dean before signing an audit petition.
Grades and Grading Policy:
|
A |
Superior or Excellent |
|
B |
Better than Average |
|
C |
Average |
|
D |
Less than Satisfactory |
|
F |
Failing |
|
W |
Withdrawal |
|
CR |
Equivalent to the satisfactory grade of “C” |
|
NCR |
Equivalent to grades of a “D” or “F” |
|
I |
Incomplete (must be made up no later than one year following the end
of the term in which it was assigned) |
|
IP |
In Progress is used to denote that the class extends beyond the
normal end of an academic term. |
|
RD |
Report Delay can only be assigned by the Dean of A & R. It is used
when there is a delay in reporting grades due to circumstances
beyond the student’s control |
Use of Incompletes:
Incompletes should be rarely granted. A high percentages are never completed and the grade
reverts to an “F”. Consider all your options before giving students a grade
of incomplete.
Grade Changes:
A student who
thinks there is a grade error must first confer with you, the instructor.
Students then should contact the Student Affairs Office, the Academic
Services Office, or the President’s Office for a copy of the Grade Review
Procedure.
Instructors are
required to retain adequate records including the final examination, for at
least one semester after final grades are assigned. The student, therefore,
must initiate an appeal within the semester that follows assignment of the
disputed grade.
Faculty
Support Services
Mailroom/Production Center:
The Mailroom staff
asks that you please check your mailbox each time you’re on campus. This is
our main way of disseminating information to you, ranging from student
messages to paychecks to meeting notices. The Mailroom also functions as
the campus Production Center. You may drop off your photocopying needs to
them with your instructions. Please allow 2-3 days in advance, or longer
during peak semester weeks. Please use the Production Center for the
majority of your printing needs. For transparencies or emergencies, please
use the copier in the Division Workroom (523-P1), which is programmed with
your PIN (last 4-digits of your SS#). The copier is programmed to allow 500
copies for part-time instructors per semester. These go fast, so please use
sparingly.
Voice Mailbox:
You will be
assigned a voice mailbox at the beginning of your first semester. Please
communicate to your students your voice mailbox on the syllabus and during
the first week of class. Your voice mailbox is an essential form of
communication for your students, the division office and college community.
Please regularly check your mailbox and promptly respond to these messages.
Please inform your students to contract you directly rather than calling the
division office to report absences or to try to locate you. It is your
option to have students contact you directly at your home or work number.
E-mail Address and Internet Access:
A campus e-mail
address is available for your use. Please fill out an FCNET Staff Account
Request Form available in the Division Office. It is your option to have
students contact you directly using your personal email account.
Computer and Internet Usage:
The Staff Development Lab provides faculty and staff usage of their computer
and Internet needs. For hours of operation please call the Staff
Development Lab at (714) 992-7036. Please note hours of operation change
during the semester and intersession.
Questions about
multimedia, scanning, slide scanning, zip drive and color printing should be
directed to the Division Office Staff.
Academic computing
offers workshops on a variety of topics throughout the semester. Look for
these professional development opportunities.
Bookstore:
The bookstore
offers a wide variety of texts and general books, supplies, software, gifts
and college-affiliated clothing. Hours of operation may vary. Please
contact the bookstore for store hours. The bookstore is located on the
first floor of the Student Services Building (2000).
A-V Equipment / Video Library:
All classes should
be equipped with a VCR/Monitor combination, as well as overhead projector,
as standard issue. Additionally, we have slide projectors, tape players,
LCD projectors, laptop PCs and one PC cart available on a checkout basis
from the Division Office.
If you are in a
classroom without media equipment and would like to place an order, please
call Media Equipment – Orders at x27502 at least 24 hours in advance. If
you are in a classroom that needs repairs to their media equipment please
call Media Equipment – Repairs at x 27345.
The Division Office
has a large collection of videotapes available for checkout use only.
Clerical Support:
The Division Office
is staffed Monday through Thursday, 7:00 a.m. to 7:00 p.m. and Friday
7:00 a.m. to 4:00 p.m. Scantron machines
are available in the Division Office and the Faculty Workroom (523-P1).
Teaching Supplies:
The supply room in
the Division Office has chalk, pens/pencils, diskettes, desk calendars,
erasers, markers, staples, tape, etc., for your use. Paper reams, Scantrons
and other supplies are also available.
Opening and Closing of Classrooms:
It is the faculty’s
responsibility to unlock and lock their classrooms. It is requested that
you do not leave a classroom unlocked.
If you forget your
keys please contact Campus Safety to unlock your classroom. They can be
reached at (714) 992-7341.
Facilities Procedures:
It is requested
that the rooms be left clean and in order. If you move the chairs, please
return them to their original position before leaving. No smoking, eating
or drinking is allowed in the classrooms.
Parking Regulations:
Parking permits are
available in the Campus Safety Office in building 1500 located in staff
parking lot C. Campus Safety Officer enforce district parking rules and
regulation and state traffic laws. Violators will be cited. Metered
parking is also available in Lot A. The parking permits will be honored at
all three locations, Cypress College, Fullerton College and School of
continuing education.
Admissions & Records and Student Services
Attendance: Adds and Drops
By direction of the
Chancellor of Community Colleges of California, attendance shall be taken at
all class session. Any student that accumulates an excessive number of
unexcused absences in any class, consecutive or nonconsecutive, you have the
option to file an Instructor Drop Form in the Admissions and Records Office
requesting the student be withdrawn from the class.
Dropping Students:
Please be sure you
properly drop students for excessive absences. Make a good faith effort to
inform students they have been dropped. Do not allow a student to continue
to attend after having been dropped from your class. Students may not
be dropped for inappropriate behavior in class. Consult with the Dean
if you are having an ongoing behavioral problem with a student.
First Class Meeting Attendance Policy:
Because of
enrollment demands, any student not reporting to the first class meeting may
be dropped from the roster. The seat made available should go to students
on the wait list first, then to petitioners.
Final Grade Documents:
Final grades need
to be inputted through WebStar. Check your mailbox for information from
Admissions & Records throughout the semester.
Student Support Services:
|
Skills Center |
(714) 992-7550 |
Skills Center counter is located on the second floor of the Student
Services (2000) Building. |
|
Writing Center |
(714) 992-7554 |
Writing Center is located in room 2028 of the Student Services
(2000) Building |
|
Tutoring Center |
(714) 992-7482 |
Reception desk is located on the second floor of the Student
Services (2000) Building |
Adaptive Services Center:
Designed to provide
an array of support services to student with verified disabilities. For
more information please call (714) 992-7270 or visit the Center in room 804.
Associated Students:
Provide a wide
variety of programs, activities, discounts and services benefiting the
entire student body. For more information please call (714) 992-7256 or
visit the Student Center in rooms 1405-1410.
Counseling Services:
|
Counseling Center |
(714) 992-7010 |
2000 Building, second floor |
|
Career and Life Planning Center |
(714) 992-7043 |
Room 113 |
|
Cadena/Transfer Center |
(714) 992-7587 |
Rooms 1405-1410 |
|
Assessment Center |
|
Room 513 |
|
CalWORKS |
(714) 992-7543 |
|
Distance Education:
Includes On-TV
courses, On-Line courses, and on-tape courses. For more information please
call the Distance Education Office at (714) 992-7490 and (714) 992-7487.
Financial Aid:
Located in
Administration Building 100, room 115. For general information please call
(714) 992-7050.
Health Services:
Located in the PE
Building, room 1204. Open Monday through Thursday 8:00 am -7:30 pm and
Friday 8:00 am - 4:30 pm. Telephone: (714) 992-7414
Campus Safety:
The department
offers an evening escort service, Monday through Thursday from dusk until
10:45 pm. To request an escort, use the emergency call boxes located
throughout the campus and dial extension 27434.
Workforce Center:
Offers
employment-related information to currently enrolled FC students and FC
graduates (within 2 years) seeking temporary, seasonal, permanent, part-time
and full-time employment. For more information call (714) 992-7261 or visit
the Workforce Center in Rooms 1405-1410.
Faculty Evaluation Procedures:
All new adjunct
faculty are to be evaluated through a class visit by either a
department full-time faculty member or the Adjunct Faculty Coordinator.
Student surveys are conducted as part of the process. Please refer to
the ADFAC
contract for additional information.
WebStar for Faculty
1. Connect with the Internet and go to
the Fullerton College website at http://www.fullcoll.edu.
2. Click on the WebStar link on the
right-hand side of the homepage. A large WebStar logo will
appear. Click on the words “Click here to
register.” (You are using the same site that students use to register for
classes.)
3.
User Login
screen displays:
·
·
Click in the box labeled User ID:
Type in your 9-digit Banner ID Number. If
you do not know it, you may use your social security number with no dashes
or spaces.
·
·
Click in the box labeled PIN:
Type in your birth date in six (6)
digits, using zeros as place holders for numbers less than 10. (For
example: January 7, 1968 would be entered as 010768)
·
·
Click on the Login button.
4. If this is the first time you have
accessed WebStar, you will be asked to provide a Security Question which
WebStar uses if forget your PIN. Enter a question and the answer. In the
future if you forget your PIN, the computer will ask you the security
question you typed in and you must type in the answer EXACTLY as you typed
it in initially.
5. If the Login Verification
screen displays:
·
·
Re-enter PIN: Enter your birth date
again for verification.
·
·
Click on Login button.
If you attempt three times to log into the
system and fail, you will be locked out of the system. Call Academic
Computing Technologies at either 992-7730 or 992-7350 to have your PIN
reset.
6. If you enter your Login and PIN numbers
correctly, a page will appear: “Welcome, (Your Name) to WebStar!”
NOTE: If you are a first-time user, it is
recommended that you change your PIN number NOW! To change your PIN number,
click Personal Information at the top of any page and follow the
directions.
Faculty Services
Page
Scroll down and click on Faculty
Services. A list of options will appear. Use the web browser
navigation back key to return to Faculty Services menu at any time. Options
are:
Class Roster
allows you to access your class rosters. (See below)
CRN Selection
allows you to choose another course.
Student Transcripts and Grades
allows you to view a student’s transcript, if you know the student’s Banner
ID number.
Student Information
allows you to view the address, phone number, and schedule of any student
registered in your class or on your wait list.
Detail Wait List
provides wait list for your class in alphabetical order. NOTE: the lowest
registration sequence (Reg. Seq.) number indicates the order in which
students signed up for the class. Give out add cards to the students,
starting with the lowest Reg. Sequ. #.
Input Final Grades
is the option you choose to enter grades.
Faculty Schedule by Day and Time
gives your schedule in blocks of time.
Faculty Detailed Schedule
gives your detailed class schedule.
Detail Class Roster
provides extensive data on students in your class.
Term Selection
allows you to select another term.
|
To access your class roster:
A. Click
on Class Roster.
B. Select
current term (i.e., Spring 2002) from drop-down list. SCE refers to
School of Continuing Education terms.
C.
Click Submit Term
button.
D. CRN
stands for Course Reference Number. Select
CRN will appear. Click on down arrow. All of your
classes will display. Click on the class you wish to view.
E. If
you wish to PRINT your class information, use the web browser
PRINT button.
|
|
To enter grades:
A. Grade
Column, click on down arrow next to student’s name.
B. Select
appropriate grade for each student: A, B, C, CR, D, F, NC.
Default is None. When finished, click on SUBMIT
GRADES. Be sure to click the Submit Grades button
frequently. In order to insure Web Security, there is a
20-minute time limit on this and most other Web screens.
C. If the class has more
than 25 students you must click on the links to enter the remaining
grades. You may wish to save and print each group of 25
students as you go.
|
Student Drops — When a student drops
a class, or if the instructor drops the student, the Registration Status
column indicates how and when this drop took place. Only registered students
should be given a grade. The grade entry should show W for dropped
or withdrawn students.
Incompletes
— Incomplete is not a valid grade. There is no grade to input—leave it
NONE. Submit all the other grades on the Web and on the hard copy. The
instructor needs to come in person to Admissions and Record to record the
incomplete. Also, DO NOT give incomplete unless there is a real
EMERGENCY situation. Most students never make up Incompletes.
Printed copies of grades
— After entering grades on the Web, instructors must turn in any attendance
data and the final grade roster to Admissions and Records as a backup. This
does not have to be done in person. Rosters may be sent through campus mail
or U.S. mail. Please be aware that student grades must be kept
confidential.
EXPLANATION OF INFORMATION DISPLAYED ON
FINAL GRADE WORKSHEET:
Record No.
— Sequential Number, starting at 1, for each student in your class.
Reg. Seq.
— Order in which student signed up for the class.
Student Name
— Student name in alphabetical order.
Click on student’s name to view address and phone information. If you plan
to look up transcript or other student information, be sure to note
student’s Banner ID (i.e.,@00771432)
Credits
— Class credits
Reg. Status/Date
— Displays student’s registration status, as well as method of registration
and date of registration.
Grade
— Instructor selects grade from pull-down menu.
Rolled
— This field indicates whether grades have been rolled from the Web into
Academic History. Once they are rolled, you cannot change them over the
Web. Instead, you must go to A&R in person. Grades are rolled typically
one week after the grade submission deadline.
Last Attend Date (MM/DD/YYYY)
— Faculty will not have to complete this field.
Attend. Hours (0 - 999.99)
— For Positive Attendance classes only, the hours must be filled in
by the instructor. Hours are input on the Web and the hard copy, but the
total hours per student must not exceed the total hours available for the
class.
|
To exit the program, click on the
Exit button in the top right hand corner of the page. To
protect the security of your class information, CLOSE your web
browser. |
